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Having the authority and responsibility to maintain a safe and efficient working environment.
Following company health and safety standards and reporting any unsafe acts or conditions
General:
Accountable for timely accurate billing to clients as per contract guidelines
Complete month end invoicing requirements.
Assist Shared Services in resolving A/P issues as needed
Troubleshooting issues regarding purchase orders, invoices, reports, ESI-AP and JDE Systems.
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Advise and assist suppliers as necessary to facilitate their use of ESI-AP (The Electronic Supplier Interface).
Accountable for accurate costs in general ledger, analyzing account discrepancies and identifying required billing adjustments
Accountable for opening/closing work orders and reallocation of work order costs
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Make collection calls to the clients accounting personnel and prepare comments on detailed aging reports.
Assist bidding, Engineering with proposals and various project development documents
Compile the minutes from the weekly operations meeting on Monday mornings and distribute them by e-mail to the participants
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Provide front line support by greeting visitors, and arranging meetings.
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Answer and process incoming calls to the various departments and staff.
Program and maintain security alarm and fob entry system.
Sort incoming mail and parcels, coordinate and expedite shipments to and from projects and vendors
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Be responsible for ordering office supplies and coffee supplies as needed.
Assist with travel requirements for various Redpath employees (Flights, Hotels, Rental Cars).
Be responsible for the general organization of the office
The duties and responsibilities listed above are representative of the nature and level of work assigned and are not necessarily all inclusive
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Working Conditions
Located in a comfortable indoor area. Conditions could produce mild discomfort on occasion. For example, moderate noise from the office equipment such as copiers and phones.
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Exposure to deadlines, multiple demands, distractions/interruptions.
Physical Demands
Frequent periods are spent standing or sitting in the same location with some opportunity to move
Moderate lifting of supplies and packages
Mental Demands
Mental effort to deal with multiple deadlines
Mental effort required to be a creative problem solver.
Ability to juggle multiple projects of a cyclical nature.
Proactive in seeking out information and staying on top of project requirements.
Qualifications
Operate computer, respond to inquiries, present information, read documentation materials, resolve conflicts, problem solve, facilitate meetings.
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Experienced in a full functioning ERP system in a high volume environment with exposure to automated payment processes.
Knowledge of general accounting
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Intermediate Excel Skills.
Ability to work well with others in a team environment
Good verbal and written communication skills.
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Ability to work under pressure and meet tight deadlines.
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Be pro-active and able to take initiative.
A drive for continuous improvement and contribute to an environment of innovation
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